What is a constitution?
This is a written document which sets out how an organisation or group works. It may be called a number of different things, such as a constitution, a set of rules, terms of reference etc. It explains what the group was set up to do and how it achieves its aims or purpose. It should cover the points set out below.
What a Constitution contains
It normally includes the following:
- The name of the organisation/group
- What the organisation is set up to do (the aims and objectives)
- A description of how the aims/objectives will be achieved
- Details of how people can join the group or how committee members are elected or chosen and how often they meet
- The date when the constitution/rules was adopted on behalf of the group
- The signature of the Chair and other senior office holder
The constitution / rules should provide details of what will happen to any money or assets if the group closes down. They may be passed onto similar groups or to an organisation for use.
Adopting the Constitution
A committee should have discussed, agreed and adopted the constitution. This can be shown by the constitution itself being signed and dated, and/or be a record in the minutes of the meeting.
